Terms & Conditions

legal scalesThe Registration Terms & Conditions for the 2019 Researcher to Reader Conference are shown below, and delegates will be asked to confirm their agreement to these on the Registration Portal.

  1. Registration, Payment and Rates

Payment by credit card is normally required immediately upon registration. Delegates unable to pay by credit card may request an invoice; such invoices are payable within 14 days of the invoice date. Delegates will not be admitted to the event unless the appropriate registration fee has been paid. The registration fee includes attendance at the event on the days purchased, the event documentation, and the refreshments provided. Travel and accommodation is not included in the registration fee. In order to qualify for any early bird rates, the registration must be completed by the deadline date as set out on the registration site, and payment must be received within 14 days of this date. To qualify for a discounted delegate rate, a delegate must be able to show that he or she is qualified for the selected discount category, otherwise the full delegate fee will be payable.

  1. Cancellations, Refunds and Substitutions

A full refund is available for any cancellation made before February. Any cancellations received during February will not be eligible for a refund. An alternate person from the same organisation may be substituted for the delegate originally registered, if the organiser is notified by 15 February.

  1. Alteration, Postponement, Relocation or Cancellation

The organiser reserves the right to alter the content and timings of the advertised programme at any time and for any reason. The organiser reserves the right to change the location of the event and will endeavour to advise the delegates as soon as this change is known. Any reasonable change of location will not constitute a reason to refund the registration fee. The organiser reserves the right to postpone the planned date of the event to any date within one month of the planned date of the event. Any reasonable change of date will not constitute a reason to refund the registration fee. If the event is cancelled for any reason, the organiser will seek to refund a portion of the registration fee paid, less reasonable costs. Any refund is not guaranteed, and the refund value will be determined at the organiser’s discretion, depending on the circumstances of the cancelled event and the ongoing financial position of the company. The organiser is not liable to pay any costs incurred by delegates or others resulting from any alteration, postponement, relocation or cancellation.

  1. Speakers and Content

Any views, advice, information, data or items provided by speakers, delegates or sponsors are their own opinions or items and are not necessarily supported, approved or authorised by the organiser. The organiser cannot accept any liability for views, advice, information, data or items provided by speakers, delegates or sponsors at the event, or in any material provided to the delegates in any way. The event programme, presentations, handouts, photographs, audio & video recordings and other materials that are created or provided in association with the event are the copyright of the organiser except where otherwise stated. The organiser reserves all rights to these materials, and these materials should not be reproduced without the organiser’s permission.

  1. Photography, Audio & Video Recording

Audio, video and photographic recording may take place throughout the event, and all participants, by their attendance, authorise the organiser to use these materials in any reasonable manner, including providing a record of the event and promoting other events, products or services. The organiser will attempt to remove a delegate from these recordings on request, if notified in advance of the event date.

  1. Privacy and Data Protection

By submitting registration details, delegates acknowledge that they have read and consent ted to the privacy notice available on the event website, and also agree to allow the organiser to use this information to contact them regarding the current event and any other events, products or services offered by the organiser, or by the organiser’s sponsors, affiliates and partners. Delegates may opt out of these communications by contacting the organiser or by selecting the unsubscribe option in email communications. The name, role and affiliation of registered delegates will be placed on the attendee list which may be passed to all delegates, sponsors and potential sponsors. This attendee list may also be used by the organiser in promoting or seeking sponsorship for future events. Delegates who wish to be removed from the delegate list should contact the organisers at least one month in advance of the event date. The organiser is committed to ensuring that sensitive information, such as credit card details, is handled in a safe and secure manner. The organiser employs reputable and reliable service providers to ensure such information is protected. All information held is kept secure with access limited to personnel charged with the processing of such data. All personal data is gathered and processed in accordance with the provisions and intent of Data Protection Act. The payment service used by the organiser only collects information to confirm a financial transaction and does not store financial details. The organiser will retain details of the individuals attending an event, to maintain records of the event, and to inform individuals about the event or other events, products or services. This does not include any form of financial information, other than the amount of the registration fee paid.

  1. Risk, Insurance and Liability

The organiser has taken reasonable steps to evaluate and mitigate risks associated with delegates’ participation in this event, however the organiser cannot be responsible for unforeseen or accidental hazards, including adverse reactions to allergens. It is the responsibility of the delegate to mitigate any personal risks associated with their own attendance at the event, and to arrange appropriate insurance cover in connection with their attendance at the event. The organiser’s liability for loss shall be limited to a claim for damages; the maximum aggregate liability will be the registration fee paid by the delegate for the event. The organiser will not be liable for indirect, special or consequential loss (including but not limited to travel or accommodation costs).

  1. Law & Venue

The participants accept, by their registration, that the terms and conditions contained within this document are governed by English Law and that any litigation will take place in the Courts of England.