Terms & Conditions

legal scalesThe current Terms & Conditions for registration and attendance at the Researcher to Reader Conference are shown below, and all delegates will be asked to confirm their agreement to these on the Registration Portal.

The Conference is organised and operated by Scholarly & Academic Services Ltd, which is a limited company registered in England (company number 9679524).

Delegates who register and/or attend the event agree, in consideration for the services provided by the Conference organisers, to be bound by these Terms & Conditions.

1.   Registration, Payment and Rates

Payment by credit card is normally required immediately upon registration. Delegates unable to pay by credit card may request an invoice; such invoices are payable within 14 days of the invoice date. Delegates will not be admitted to the event unless the appropriate registration fee has been paid.

In order to qualify for any early bird rates, the registration must be completed by the deadline date as set out on the registration site, and payment must be received within 14 days of this date. To qualify for a discounted delegate rate, a delegate must be able to show that he or she is qualified for the selected discount category, otherwise the full delegate fee will be payable.

The registration fee includes attendance at the event on the days purchased, the event documentation, and the refreshments provided. Travel and accommodation is not included in the registration fee.

2.   Cancellations, Refunds and Substitutions

A full refund is available for any cancellation made by the end of January, immediately preceding the February event. Any cancellations received during February will not be eligible for a refund. An alternate person from the same organisation may be substituted for the delegate originally registered, if the organisers are notified by 15 February.

3.   Alteration, Postponement, Relocation or Cancellation

The organisers reserve the right to alter the content and timings of the advertised programme at any time and for any reason. The organisers reserve the right to change the location of the event and will endeavour to advise the delegates as soon as this change is known. Any reasonable change of location will not constitute a reason to refund any registration fee. The organisers reserve the right to postpone the planned date of the event to any date within two months of the planned date of the event. Any reasonable change of date will not constitute a reason to refund the registration fee.

If the event is cancelled for any reason, the organisers will aim, where practicable and at their own discretion, to refund a portion of the registration fee paid, less reasonable costs, including any deposits or cancellation costs committed, paid or payable by the organisers. Any refund is not guaranteed, and the refund value will be determined at the organisers’ discretion, depending on the circumstances of the cancelled event and the ongoing financial position of the company. The organisers are not liable to pay any costs incurred by delegates or others resulting from any alteration, postponement, relocation or cancellation.

4.   Speakers and Content

Any views, advice, information, data or items provided by speakers, delegates or sponsors are their own opinions or items and are not necessarily supported, approved or authorised by the organisers. The organisers cannot accept any liability for views, advice, information, data or items provided by speakers, delegates or sponsors at the event, or any material provided to the delegates in any way.

The event programme, presentations, handouts, photographs, audio & video recordings and other materials that are created or provided in association with the event are the copyright of the organisers except where otherwise stated. The organisers reserve all rights to these materials, and these materials should not be reproduced without the organiser’s permission.

5.   Photography, Audio & Video Recording

Audio, video and photographic recording may take place throughout the event, and all participants, by their attendance, authorise the organisers to use these materials in any reasonable manner, including providing a record of the event and promoting subsequent or other events, and any products or services. The organisers will attempt to remove a delegate from these recordings on request, if notified in advance of the event date.

6.   Privacy and Data Protection

By submitting registration details, delegates acknowledge that they have read and consent ted to the privacy notice available on the event website, and also agree to allow the organiser to use this information to contact them regarding the current event and any subsequent or other events, or any products or services offered by the organisers, or by the organisers’ sponsors, affiliates or partners. Delegates may opt out of these communications by contacting the organisers or by selecting the unsubscribe option in email communications.

The name, role and affiliation of registered delegates will be placed on the attendee list which may be passed at any time to all delegates, sponsors and potential sponsors. This attendee list may also be used by the organisers in promoting or seeking sponsorship for future events. Delegates who wish to be removed from the attendee list should contact the organisers at least one month in advance of the event date.

The organisers are committed to ensuring that sensitive information, such as credit card details, is handled in a safe and secure manner. The organisers employ reputable and reliable service providers to ensure such information is protected. All information held is kept appropriately securely, with access limited to personnel charged with the processing of such data. All personal data is gathered and processed in accordance with the provisions and intent of Data Protection Act. The payment service used by the organisers only collects information to confirm a financial transaction and does not store financial details.

The organisers will retain details of the individuals attending an event, to maintain records of the event, and to inform individuals about the event or about subsequent or other events, or any other products or services. This information that is retained does not include any form of financial information, other than the amount of the registration fee paid.

7.   Risk, Insurance and Liability

The organisers have taken reasonable steps to evaluate and mitigate risks associated with delegates’ participation in this event, however the organisers cannot be responsible for unforeseen or accidental hazards, including adverse reactions to allergens. It is the responsibility of each delegate to mitigate any personal risks associated with their own attendance at the event, and to arrange appropriate insurance cover in connection with their attendance at the event. The organisers’ liability for loss shall be limited to a claim for damages; the maximum aggregate liability will be the registration fee paid by the delegate for the event. The organisers will not be liable for indirect, special or consequential loss (including, but not limited to, travel or accommodation costs).

8.   Law & Venue

The participants accept, by their registration, that the terms and conditions contained within this document are governed by English Law and that any litigation will take place in the Courts of England.